National Black Law Student Association

NATIONAL BLACK LAW STUDENTS ASSOCIATION -- Privacy Policy

This privacy policy explains how the National Black Law Students Association ("NBLSA," "we,""us," or "our") collects, uses, and protects your personal information when you use our community platform. This policy is designed to comply with applicable US privacy laws, including the California Consumer Privacy Act (CCP A) where applicable.

This Privacy Policy is issued by the National Black Law Students Association, a non-profit corporation incorporated under New York law, having its registered office at 712 H St. NE, Suite 1519, Washington, D.C. 20002 (hereafter, the "Data Controller").

The Data Controller offers a community platform designed to serve law students, pre-law students, and alumni by facilitating networking, professional development, academic excellence, and community engagement (hereafter, the "Platform") to its users who have registered accounts on the Platform (hereafter, the "Users"). The Platform is available at community.nblsa.org.

The Data Controller uses a solution called "Hivebrite," which enables user account management, content and event management, email communications, mentoring program administration, and membership management services.

The Data Controller is committed to protecting the privacy and personal information of our law student and alumni community. We are dedicated to ensuring transparent and responsible data practices in accordance with applicable US privacy laws.

This privacy policy is intended for all Users of the NBLSA community Platform.

Date of last update: 8.12.25

1. COLLECTED PERSONAL DATA

1.1 When Registering on the Platform

When creating your NBLSA community account, we collect the following personal data:

Required Information:

First name

Last name

Email address

Law school affiliation

Academic status (1L, 2L, 3L, Alumni, Pre-law)

Chapter/Regional affiliation

Optional Information:

Professional experience and resume details

LinkedIn profile information (if you choose to sync)

Professional interests and career goals

Bar admission status (for alumni)

Mentoring preferences and expertise areas

You cannot access the Platform without providing the required information necessary to create and authenticate your account.

1.2 During Platform Use

As you engage with the Platform, you may choose to share additional content and information:

Community Content:

Posts and discussions in community feeds

Event registrations and participation

Group memberships and activities

Professional networking information

Academic and career achievements

Mentoring program participation

Automatically Collected Information:

Platform usage data and analytics

Device and browser information

IP address and location data (for security purposes)

You may choose to provide sensitive information such as details about your background, experiences, or personal characteristics. By providing such information, you consent to its processing as described in this Privacy Policy.

2. PURPOSE OF DATA PROCESSING

NBLSA processes your personal data for the following purposes:

Account Management and Platform Access

Creating and maintaining your user account

Authenticating your access to member-only features

Managing your membership status and benefits

Processing membership dues and event payments

Legal Basis: Necessary for contract performance and legitimate business interests

Community and Professional Services

Facilitating networking among law students and alumni

Providing access to mentoring programs and career development resources

Organizing and managing NBLSA events, competitions, and programming

Enabling participation in regional chapter activities

Connecting you with relevant professional opportunities

Legal Basis: Legitimate interests in supporting our educational mission

Communications

Sending important updates about NBLSA activities and policies

Distributing newsletters and community updates (with your consent)

Notifying you of events, competitions, and opportunities

Facilitating communication between members through the platform

Legal Basis: Consent for marketing communications; legitimate interests for essential updates

Platform Improvement and Analytics

Analyzing platform usage to improve user experience

Generating statistics on community engagement and platform effectiveness

Conducting research to enhance our programs and services

Ensuring platform security and preventing unauthorized access

Legal Basis: Legitimate interests in platform improvement and security

Legal and Regulatory Compliance

Responding to legal requests and court orders

Protecting the rights, safety, and property of NBLSA and its members

Enforcing our terms of service and community guidelines

Managing data subject rights requests

Legal Basis: Legal obligations and legitimate interestsPlease note that Hivebrite, our platform provider, also collects certain data as a data controller to generate usage statistics and improve the platform. This processing is based on legitimate interests and data is retained for the duration of our contractual relationship plus 90 days.

3. DATA RETENTION PERIOD

We retain your personal data only as long as necessary to fulfill the purposes outlined in this policy:

Active Account Data: Retained for the duration of your NBLSA membership and platform subscription.

Alumni Data: Alumni accounts and associated data are retained indefinitely to maintain our alumni network and facilitate ongoing engagement, unless you request deletion.

Inactive Accounts: Accounts inactive for more than three years may be archived or deleted after appropriate notice.

Content and Communications: Posts, event participation, and community content may be retained as part of our organizational records and community history.

Following account termination or deletion request, we will delete or anonymize your personal data within 30 days, except where retention is required for legal, regulatory, or legitimate business purposes.

4. DATA SHARING AND TRANSFERS

Within NBLSA

Your data may be accessed by:

Authorized NBLSA staff and volunteers

Regional chapter leaders (for chapter-related activities)

Event organizers (for program management)

Mentoring program administrators (for program matching and management)

Service Providers

We share data with trusted service providers who assist with:

Platform hosting and technical support (Hivebrite)

Payment processing (Stripe)

Email communications

Analytics and platform improvement

Customer support services

Data Location

Your data is primarily stored on servers located in the United States. Some service providers may process data internationally, but we ensure appropriate safeguards are in place for any international transfers.

Legal Requirements

We may disclose your information when required by law, court order, or to protect the rights, safety, and security of NBLSA, our members, or the public.

5. DATA SECURITY

NBLSA is committed to protecting your personal data through:

Encryption of data in transit and at rest

Regular security assessments and updates

Access controls limiting data access to authorized personnel only

Secure authentication and login procedures

Regular backup and recovery procedures

Incident response protocols for data breaches

We require all service providers to maintain appropriate security measures and use your data only for specified purposes.

6. YOUR PRIV ACY RIGHTS

Depending on your location, you may have the following rights regarding your personal data:

Access Rights

Request information about what personal data we have about you

Obtain a copy of your personal data in a portable format

Correction Rights

Update or correct inaccurate personal information

Complete incomplete data records

Deletion Rights

Request deletion of your personal data in certain circumstances

Object to processing based on legitimate interests

Control Rights

Opt-out of marketing communications

Withdraw consent for optional data processing

Request restriction of certain processing activities

California Residents

If you are a California resident, you have additional rights under the CCPA, including the right to know about personal information collected, sold, or disclosed, and the right to opt-out of the sale of personal information (note: NBLSA does not sell personal information).

To exercise these rights, contact us at [email protected] or write to us at the address below. We will verify your identity before processing requests and respond within the timeframes required by applicable law.

7. COOKIES AND TRACKING TECHNOLOGIES

We use cookies and similar technologies to enhance your platform experience. For detailed information about our cookie practices, please review our Cookie Policy.

Key points about our cookie use:

Essential cookies are necessary for platform functionality

Analytics cookies help us improve the platform (with your consent)

We do not use cookies for advertising or marketing tracking

You can manage your cookie preferences through our cookie consent manager

8. THIRD-PARTY SERVICES

Our platform integrates with certain third-party services:

Hivebrite (Platform Provider)

Service: Community platform hosting and management

Stripe (Payment Processing)

Service: Secure payment processing for membership dues and events

LinkedIn (Professional Integration)

Service: Optional profile synchronization for networking

Google Analytics (Platform Analytics)

Service: Website usage analytics (with consent)

9. CHANGES TO THIS PRIV ACY POLICY

We may update this Privacy Policy periodically to reflect changes in our practices or applicable law. We will notify you of material changes by:

Posting the updated policy on our platform

Sending email notifications to registered users

Providing prominent notice on our website

Your continued use of the platform after changes become effective constitutes acceptance of the updated policy.

10. CONTACT US

If you have questions about this Privacy Policy or our data practices, please contact us:

National Black Law Students Association

712 H St. NE, Suite 1519

Washington, D.C. 20002

Email: [email protected]

For privacy-related inquiries, please include "Privacy Policy" in your email subject line.

11. COMPLAINTS

If you believe your privacy rights have been violated, you may file a complaint with:

NBLSA directly at the contact information above

Your state attorney general's office

The Federal Trade Commission (for businesses under FTC jurisdiction)We are committed to addressing and resolving privacy concerns promptly and fairly.

Child Safety Standards

Any explicit content or child sexual abuse and exploitation (CSAE) is strongly prohibited on our application.

Compliance with Child Safety laws & reporting

Our app complies with applicable child safety laws and regulations.

Our app ensures all content shared within the app is appropriate for a mixed audience, including children. User-generated content is moderated to prevent inappropriate material from being accessible.

Any CSAM (Child Safety Abuse Material) content will be automatically removed when flagged or reported through our moderation features or if we are directly contacted for this purpose.

We will systematically take action to report confirmed CSAM content to the National Center for Missing and Exploited Children.
CSAM consists of any visual depiction, including but not limited to photos, videos and computer-generated imagery, involving the use of a minor engaging in sexually explicit conduct.

Child safety point of contact

You can reach out to [email protected] if CSAM content is detected.

Privacy and Data Protection

Our app is committed to protecting user data, especially for children under 13, in compliance with applicable regulations.

The privacy policy is displayed clearly and is accessible from the app settings and our website

All data is encrypted during transmission and stored securely.

Ads and Monetization

Our app does not include ads or monetized content.

Transparency and Disclosures

Data safety: Detailed information is provided as per Google Play’s Data safety form.

Content ratings: IARC 3+, L, E, 3, 3, USK 0

Validation and updates

Regular internal testing is conducted to ensure compliance with Google Play’s child safety standards, including functionality reviews and content audits.

Policies are reviewed quarterly or as required to align with updated child safety standards.

Last Updated: 1.1.26